Introdution
Scope of this manual
It describes the training, registration, classification, collation and filing of documents, both electronically and paper, as well as the management of document and archival flows in relation to administrative procedures. Through integration with the procedures for managing procedures administrative, access to documents and information and archiving of documents, the IT protocol creates the operating conditions for one more efficient management of internal information and document workflow of the administration, also for the purpose of streamlining procedures and transparency of administrative action.
Definitions
| AOO | Operating Organization Unit | It refers to the organization as a whole; in our environment, it is represented by the brand/business account itself. |
| RDG | Documental management Manager | It is the operator which is responsible for the correct use and management of the IT Protocol and its workflow. It has automatic access to all configuration settings, documents and general overview on the dashboard |
| UOR | Operating Responsible Unit | It represents each structure, inside the AOO, which has the same duties and responsibilities. In our environment, it is a second-level structure inside the organization (department or unit9 |
| RPA | Responsible for Administrative procedure | For each UOR (structure) it is by default represented by the head of the unit. In some cases, you can specify a different operator that belongs to the same structure and represents the responsible for that specific workflow |
| UOP | Organization Unit of Protocol Registration | This structure is the one responsible for the IT Protocol workflow and management. It is normally the unit that is responsible for the internal communications and postal duties. It has access to the dashboard where you can register documents received from monitored mailboxes |
RDG - Documental management Manager
The organization specified an RDG for the management of the IT Protocol. In particular, this operator:
- works along the responsible for data protection (RPDG) and the other figures involved in data protection;
- grants access to each operator for the access and management of the IT Protocol, considering the permissions for visibility, registration, modification and cancellation;
- guarantees that each operator respected the data protection agreements and the related agreements
