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Question

The management of staff records and career events, all in one place

Nick · Accepted Answer

Thanks to this application, staff affairs units can control everything related to staff records and careers, all in one place. The user needs to have a personal code, therefore his/her personal information needs to be registered.

The application allows the management of staff records according to two types of profiles:

Management of all users
Management of only users belonging to the operator's structures

Manage Staff Records and Career Events - Select Operator

The users sheets

Once the user is selected, you will be provided with a recap of the general information, and a series of tabs with different sections.

In this service, all the information related to the Career of the selected operator is collected.
Please note that some information may not be modified unless you have permission from the source application.

Framework
Roles and Positions
Career Events
Assigned Spaces
Contacts
Human Resources

Framework

In this tab, there are different sections available. The first one is about Structured members, which reports:

If the member is structured, which refers to the membership of the user to the group "Structured Users" - giving access to some services for human resources management (Staff requests, Intranet, Spaces and Resources reservation, etc...)

The Status of the member, among these options:

Founder	It is dedicated to the owner of the business account
Responsible	It is referred to the members that are registered as responsibles of departments, either areas/divisions and sub-structures of departments
Affiliate	These are members which have a referral department set
Member	These are members that do not have a department assigned, but that are registered to the system

The other tab reports the reference department, eventual other memberships to other structures, and the direct responsibles of the upper-structures.

If a member is the responsible of an area/division, the owner of the business account will be marked as superior-chied.

Manage Staff Records and Career Events - User Sheet Example

Roles and Positions

This second tab provided a section related to the roles/positions/responsibilities of the selected user - inherited from the Manage Roles and Positions application, and a section reporting the roles as referent for some applications.

Career Events

The third tab reports a list of career events related to the user career within the organization. These events are automatically generated when the action occurs in some applications, while some others can be added manually.

Horizontal Progression	Manual operation, when the inner framework remains the same, but the horizontal status of the user changes
Vertical Progression	Manual operation, when the inner framework of the user changes
Department Responsibility	When the operator is set as responsible of a department (second-level structure), this event is created
Area/Division responsibility	When the operator is set as responsible of an area (first-level structure), this event is created
Variation of Reference structure
Assignation of Role/Responsibility/Position
Proceeding	When a new proceeding is generated for the selected user (HR - Operator application), this event is created
User Recognition	When the user gets recognized and the personal code is generated and assigned, this event is created
Contacts Variation	When the contacts of the operator are updated, this event is created
Job Framework	When the Job framework of the user is set or updated, this event is created
Structured users	When the user is added to the group "Structured user", this event is created
User Registration	When the user's account is created and the invite is sent, this event is created

There is also the possibility of adding a manual career event by clicking on the related button. These events are populated from a general database, so if you need an additional type of career event, you can contact OpenStudio team to have it added.

Manage Staff Records and Career Events - Manual Career event

Assigned Spaces

This tab reports the information about the spaces assigned to the user as a work-place.

Contacts

This tab reports the information about the contacts registered to the user and visible to the organization address book.

Human Resources

This tab reports the HR requests and HR proceedings where the operator is selected as recipient.

Third-applications connection

In the application there are also some direct links to other applications that populate the information. The permission of management and access to these third-applications are related to the individual operator that handles the user sheet.

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