The Spaces and Resources Reservation application supports two distinct workflows: reserving Spaces (rooms, meeting halls) and reserving Resources (physical equipment such as laptops, projectors, company vehicles, etc.). This guide covers the Resources workflow.
Access the Resources Reservation service
From the sidebar, go to Spaces and Resources Reservation. On the initial screen, select Resources Reservation.
Browse Available Resources
The panel displays the resources available for booking, organized by structure/department. Depending on your permissions, you may see resources from all departments or only those belonging to your own.
Each resource card shows its name, category, and current availability status.
Submit a Reservation Request
Find the resource you need and click Reserve.
A reservation form will open. Fill in:
| Date and Time | The period for which you need the resource. Use the calendar to select start and end times. |
|---|---|
| Event Title | A brief description of what you will use the resource for. |
| Category | The type of use (select from the available list). |
| Reason / Comments | Optional additional information for the Resources Referent. |
Click Submit Request. Your request will appear in the My Reservations tab with a status of Request sent.
Reservation Statuses
| Request sent | Waiting for approval from the Resources Referent. You can cancel at this stage. |
| Approved | The reservation has been confirmed. You can still cancel it before the start time. |
| Not approved | The request was rejected. The referent may have left a comment explaining why. |
| Cancelled | You or the referent cancelled the reservation. |
Managing Reservations as a Resources Referent
If you are authorized as a Resources Referent, access the service Manage as Resources referent from the same application. This view shows all pending and active reservations for your resources. You can approve, reject, or add comments to each request.
