The HR - Archives application is the read-only repository where completed HR proceedings are stored. Access is automatic and depends on your role within the organization.
Who can access HR - Archives?
| Profile | Visibility |
|---|---|
| Regular User | Personal proceedings only — those where you are the recipient. |
| Head of Unit (Department Leader) | Proceedings for all members of their department, where the proceeding settings allow it. |
| Area Manager | Proceedings for all members across all departments in their area. |
| HR Operator / Staff Affairs Unit | Full access to all proceedings for any operator in the system. |
How to access HR - Archives
From the sidebar menu, go to Data > Human Resources > HR - Archives.
You will be presented with a list of proceedings. Each row shows:
- The Type of proceeding (e.g., Attendance, Career Progression).
- The Status (e.g., Signed, Pending Signature).
- The Date the proceeding was generated.
- A button to View the details or download the signed document.
Proceeding Statuses
| Pending Signature | The proceeding document has been generated but is waiting for the designated signer to approve it. |
| Signed | The proceeding has been signed and is official. The signed document is available for download. |
| Cancelled | The proceeding was cancelled before being finalized. |
Downloading Documents
Where a signed document is available, click the Download button to save the PDF to your device.
Note: If you believe a proceeding is missing from your archive, contact your HR department. Proceedings are only visible once they have been formally generated and processed through the HR - Operator application.
